French General Code of Local Authorities
In forceThe deliberations of the town council are recorded in a register listed and initialled by the mayor, regardless of the method of transmission of these deliberations to the prefect.
Matters coming up for deliberation during the same meeting are given an order number within the meeting.
Each sheet closing a meeting recalls the serial numbers of the deliberations taken and includes the list of members present and a place for the signature of the mayor and the secretary or secretaries of the meeting.
The sheets on which the deliberations are transcribed bear the name of the municipality and the date of the meeting of the municipal council. They are numbered.
The use of permanent paper for the sheets intended for recording the deliberations is required.The printing ink must be stable over time and neutral.
All gluing is prohibited.
The numbered and initialled loose-leaf sheets are bound at the end of the year at the latest, under conditions that ensure the deliberations are legible. In municipalities with fewer than 1,000 inhabitants, the deliberations may be bound every five years. The register thus constituted includes a table by date and a table by subject of the deliberations that have taken place.
The registers are kept on paper and may also be organised on a complementary basis in digital form.
When the register is kept in digital form and the deliberations are signed electronically, the mayor and the secretary or secretaries of the meeting affix their handwritten signatures, for each meeting, to the paper register.
