French Labour Code
In forceI.-The single occupational risk assessment document lists all the occupational risks to which workers are exposed and ensures that these exposures can be traced collectively.
II - The employer shall transcribe and update in the single document the results of the assessment of risks to the health and safety of workers which it carries out in application of article L. 4121-3.
III.The results of this assessment lead to:
1° For companies with fifty or more employees, an annual programme for the prevention of occupational risks and the improvement of working conditions which :
a) Determines the detailed list of measures to be taken in the coming year, including measures to prevent the effects of exposure to occupational risk factors and, for each measure, the conditions under which it will be implemented, performance indicators and an estimate of its cost ;
b) Identifies the company resources that can be mobilised;
c) Includes a timetable for implementation;
2° For companies with fewer than fifty employees, on the definition of risk prevention and employee protection actions. The list of these actions is recorded in the single occupational risk assessment document and its updates.
IV-The organisations and bodies set up by the branch may assist companies in drawing up and updating the single occupational risk assessment document provided for in I, in defining the annual programme for preventing occupational risks and improving working conditions provided for in 1° of III and in defining the prevention and protection actions provided for in 2° of the same III by means of methods and benchmarks adapted to the risks in question and drafting assistance tools.
V.-A.-The single occupational risk assessment document, in its successive versions, is kept by the employer and made available to workers, former workers and any person or body able to demonstrate an interest in having access to it. The duration, which may not be less than forty years, and the procedures for keeping and making the document available, as well as the list of persons and bodies, are set by decree in the Conseil d'Etat.
B.-For the implementation of the obligations mentioned in A of this V, the single occupational risk assessment document and its updates are filed electronically on a digital portal deployed and administered by a body managed by the professional employers' organisations that are representative at national and cross-industry level. This portal ensures that the single document is stored and made available in accordance with the legislative and regulatory provisions in force. It preserves the confidentiality of the data contained in the single document and restricts access to it by means of a secure authentication procedure reserved for persons and bodies authorised to file and update the document on the portal, as well as persons and bodies demonstrating an interest in having access to it.
The following shall be drawn up by the professional employers' organisations that are representative at national and cross-industry level and approved by the Minister for Employment, in accordance with the procedures and within the timeframes laid down by decree:
1° The specifications for the deployment and operation of the digital portal, with the assent of the Commission nationale de l'informatique et des libertés;
2° The articles of association of the body managing the digital portal.
In the absence of approval of the elements mentioned in 1° and 2° of this B on expiry of the deadlines mentioned in the second paragraph, the implementing measures required for the entry into force of the first paragraph shall be determined by decree of the Conseil d'Etat.
The obligation to file the single document by electronic means provided for in the same first paragraph shall apply:
a) As from 1 July 2023, to companies with a workforce of one hundred and fifty employees or more;
b) As from dates set by decree, depending on the size of the companies, and at the latest as from 1 July 2024 to companies with a workforce of less than one hundred and fifty employees.
VI.-The single occupational risk assessment document is sent by the employer each time it is updated to the occupational health and prevention service of which it is a member.
